Bookkeeper/Administrator

You play a key role in Town + Field Church’s mission of joining God in restoring all things by being responsible for accurate financial recording, responsible stewardship, and administrative excellence.

 Key Job Functions and Responsibilities

Bookkeeping

• Prepare and process bills, cheque disbursements, accounts payable, etc.
• Prepare, process, and reconcile monthly Visa reconciliations
• Prepare monthly Bank Reconciliations and review accounts payable age listing
• Processing bi-weekly payroll, recordkeeping and maintenance of employee pay and benefits files
• Update, post and reconcile journals, ledgers, and other financial records within the deadlines set for timely reporting to the leadership and board.

Business Administration

• Oversee purchasing and inventory for various supplies, including office, cafe, janitorial, swag, new here gifts, etc.
• Manage monthly and annual subscriptions and services such as payment of online services, Amazon purchases, movie licensing agreements,
• Serving as the primary first contact for inquiries, vendors and congregation through church email accounts, phones, and mail, directing these inquiries to the appropriate staff.
• Coordinate facility rentals and bookings, keys, building access, alarm codes etc.

Donor Management

• Processing, depositing, and entering weekly donations (pre-authorized debit, cash/cheque, credit) and other sources of income (eg. rent, program revenue)
• Entering new donor information into our donation management software.
• Provide periodic donor-giving analysis and previous year comparisons
• Annually issuing tax receipts.

Financial Reporting

• Provide the Finance Committee and the Executive Pastor customized monthly reports.
• Prepare monthly spending reports for staff
• Provide an annual report for independent Audit

Skills and Characteristics

Knowledge, Skills, and Abilities

• Minimum – Certificate or Diploma in Accounting or equivalent
• Min 2 years experience in a bookkeeping/accounting environment (preferred non-profit/charitable organization experience)
• Competent experience with Quickbooks Online (preferred)
• Competent experience or willingness to learn the software presently in use by Town+Field including Payworks, Planning Center – Giving, Stripe and the Google suite including Gmail and Google Drive
• Competent experience with spreadsheet and word processing software ( Excel, Word, Google Docs and Google Sheets).
• Skilled with numbers, attentive to details, and organized.
• Able to problem solve, learn quickly, take initiative, and multi-task under pressure.
• High level of integrity and reliability
• Willing to adapt and creatively develop processes

Personal Characteristics

• Christian faith and character with a teachable and humble spirit
• The ability and desire to use strong administrative and organizational skills to serve others
• Discretion in handling sensitive financial and personal information and with a heart of compassion
• Collaborative team player

Reports to: Executive Pastor
Term: Full-time, ongoing – 30-40 hours/week
Location: Some aspects require working on-site at the church. Work-at-home hours can be discussed.
Wages and Benefits:  $25-$30/ hour depending on education and experience.   EFCC benefit package

Contact:  Rich Peachey – Executive Pastor Town+Field Church

Tagged as: Finance